Microsoft is always on the verge of providing its users with remarkable applications. Not only its operating system, Windows, is widely popular, but there are also some other prolific tools that the company is providing its users. One of the biggest advancement that it has made in making the office work easy is with the introduction of Microsoft Office. It is a collection of apps that allow you to manage your office and work in an easy way. These include the Outlook, Word, Excel, OneNote, Publisher, and PowerPoint. The company is upgrading these apps on regular intervals, and the most recent update is presented in front of you as the Microsoft Office 365. Here, we are going to talk about it and give you a comprehensive guide to it.
What is MS Office 365?
Microsoft has always updated the Office pack, and they present to you new versions on a regular basis. However, it is only this time that the Microsoft has named it as Office 365 instead of Office and then the name of the year in which the version is released i.e. office 2007, office 2009, etc. Therefore, a number of people seem to be confused about the fact that MS that introduced something new or different. Well, the tools are all the same but the features are enhanced, and more flexibility has been given to the user.
We know that the world is advancing with each passing day and considering it, the things that were in use around 5 10 years ago are now no longer of any benefit. Looking at it, MS is always changing with the requirements of the users. Same has been with our regular office work that it is now no more the same as it was a few years ago. Therefore, the clients needed more flexibility and more powerful functions in the same tools that Office had and that is exactly what MS did. They let the users use same tools but allowed them to perform more powerful functions, calculations, and better work by the introduction of new features in them.
It comprises of the applications like Outlook that enables you to manage your email, Word which allows you to type documents and letters etc., Excel which is a workbook and let you store vast number of data in it, OneNote that is a free-form information gathering and multi-user collaboration software, Publisher which is a basic application to arrange documents and formation, and PowerPoint that allows you to prepare slides and presentation.
Why MS Office 365 is need of businesses and individuals?
When it comes to why there are many reasons that an individual or business should use MS Office. Below, we are going to discuss them in detail.
Get your hands on the tools that you know
Most of the people that are aware of the computer must be familiar with the tools in Office. As you can see above, these include Word, Excel, PowerPoint, etc. which most of you people already know how to use. Therefore, you can get your hands on them and do a number of tasks with the help of these tools. Whether it is about editing documents, storing data in datasheets, preparing slides for a presentation, or anything else, you can do a lot with the help of the latest version of office.
Get your hands on Office anytime and anywhere
Microsoft allows you to have access to MS Office 365 anytime and anywhere through the web-enabled feature. You can have access to email, important documents and contacts on almost any device with the help of it. Whether it is on PC, Mac, iPhones, Android, BlackBerry, or any other device, you can have Office in reach. So, you are not bound to a single machine or a single device. You are traveling, going out on tour, or doing anything else; Office 365 allows you to do tasks whenever you want and wherever you want.
Easy Communication and Collaboration
There are certain files that are large and hard to share through email. Office allows you to create a portal that is protected by the help of a password and let you share files within your network. Let others access and get the file that they need and limit the access with the help of a password. Furthermore, it also lets you send messages to your co-workers and clients. Invite them for participation in webinars and online meetings and get remote desktop access if needed.
Easy to learn and use
Even if you are a person who has never used MS Office applications before, you can be sure that it is really easy to learn and straightforward to use. If you are a person who is not really into technology and do not know how to use the complicated software, you can simply sit down on the desk and install Office on your computer. Take the trial version and see if you can use it. You won’t need tutors and personals to learn the software. All you can do is to help yourself by checking the tutorials available on the internet, and as you practice, you will become fluent in its use.
Online Meeting and Collaboration
Microsoft has been developing now for years, and the Office 365 provides you an option to store different things as per your requirements. You can get the 50 GB mailbox which allows the attachments of up to 25 MB and can also arrange the online meetings for you. Instant messaging and sharing of documents makes it easy for you to get in touch with people. The contacts and calendaring allow you to schedule easily and you can proceed with the advanced business-related tasks at a small business price.
The Office 365 allows you to enjoy each and everything listed above. Along with it, you get access to OneDrive which is a cloud storage space and the volume you get is 1 TB which is perhaps enough to store your large business related data files and much more.